When To Use Microsoft Access And Excel

There are different reasons why one would select Access over Excel, or select Excel over Access. Microsoft Access is a database (used for storing data and analysing data) and Microsoft Excel is a spreadsheet (used for calculations).

Data — everything your business does depends on it. Whether it’s sales figures, performances stats, or daily management of your inventor — Data is the key element. So, you need to be sure that you are handling your data properly. Most businesses use to main systems to manage their data — Microsoft Access and Microsoft Excel.

They both work well with respects to managing data, but they are good at different things. There are times when selecting one over the other is better.

Microsoft Access

Microsoft Access is better when you need to understand how one piece of data relates to a number of different variables. Access is a relational database, which means it uses multiple databases at once and manages your data from within the program. Where Access really shines is with it reporting features.

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Microsoft Excel

Microsoft Excel is a spreadsheet application. Excel is better when working with big pages of numbers. Excel performs mass calculations very well. Excel shines with its charts and graphs.

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Sharing Data

Sharing data is another factor to choice one over the other. Excel is used more than Access. Therefore, this may be the deciding factor “why to use Excel and not Access“. Although, Access has built in features “export” that will export in Excel format.

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